Outdated procurement practices weigh down many small and midsize businesses (SMBs). Ditching dated spreadsheets and paper-based systems can be a significant advantage. Especially for businesses with teams on the go.

That’s where mobile procurement software comes in. 

So, what are the best mobile procurement software tools for SMBs?

In this post, we’ll discuss everything you need to know about implementing cloud-based mobile procurement software in your business processes, including:

• The best mobile procurement software available in the market
• Features to look for when shopping for mobile procurement software
• How to choose the best mobile procurement platform for your business
• How to implement the new solution in your business for maximum efficiency gains

Let’s get going.

What Is Mobile Procurement Software

Mobile procurement software brings the functionality of traditional procurement systems to mobile devices. They allow procurement teams to complete tasks on the go.

Mobile procurement software lets you manage entire order lifecycles from your mobile phone.

Many digital procurement platforms, including ProcureDesk, are now available on Google Play and Apple App Store.

The mobile apps are just as good as the desktop-based systems. You can add new suppliers and maintain essential integrations (including accounting software integrations).

5 Best Mobile Procurement Software Options

Let’s explore some of the best mobile procurement software options. We’ll highlight their key features and pricing to help you make an informed decision.

ProcureDesk – Best Mobile Procurement Software for SMBs

ProcureDesk is an industry-leading procurement system built for a diverse range of teams. We support more than 150 software integrations.

Our mobile app, available on Google Play and the App Store, has full procure-to-pay features. It allows agile teams to request and approve purchases wherever they are.

ProcureDesk also has enhanced automated compliance features. This makes it ideal for even compliance-heavy industries like biotech and life science.

Key features of ProcureDesk:

• Purchasing and invoice automation.
• 20+ pre-built product order templates.
• Integration with over 200 vendors for easy purchasing. 
• Integrations with Slack, Dynamic 365, Bill.com, QuickBooks, NetSuite, and Xero.
• Automated imports from your accounting software.
• Automated order tracking.
• Real-time spend analytics.
• Real-time inventory availability tracking.
• Punchout catalogs so you can make product orders from within ProcureDesk.

• Personalization to suit your company’s specific needs.
• Seamless team communication.
• Centralized supplier contracts to avoid unwanted auto-renewals.

ProcureDesk Pricing

We have plans for SMBs looking for purchasing automation or purchasing and AP automation. The pricing plans are as follows:

• $498 monthly for businesses looking for purchasing and approval process automation.
• $790 monthly for purchasing and approval process automation, plus invoice matching.
• Custom plans for enterprises looking for white-glove service.

Let’s go a little deeper to see exactly what makes ProcureDesk the best mobile procurement software. 

Mobile Purchase Requisition Management

ProcureDesk makes it simple for employees to submit purchase requests, no matter where they are. Instead of logging into a desktop system, they can create requests from their phone in just a few taps.

The system automatically fills in default details like department and project codes, reducing manual entry. Managers receive instant notifications and can approve requests from their mobile devices, keeping the process moving without delays.

Mobile Budget Tracking

Staying on budget is easier when approvals and spending limits are enforced in real time. ProcureDesk syncs with accounting software and automatically checks budgets before purchases are approved. If a request exceeds the available budget, the system can issue a warning or block the purchase. Managers can see budget availability at a glance and make informed approval decisions on the spot.

Mobile Purchase Approvals

Approvals no longer need to be delayed until managers are back at their desks. Managers receive instant notifications for purchase requests and can approve or reject them with one tap. 

Purchase Order Management

Once a request is approved, ProcureDesk automatically creates a purchase order and sends it to the vendor—without requiring extra steps from employees.

For teams that need to compare prices before ordering, the system also includes a supplier quote module. This lets businesses request and review vendor quotes from a mobile device before finalizing a purchase.

Automated Mobile Purchase Orders

For routine purchases, ProcureDesk eliminates manual processing altogether. If a purchase request meets certain conditions, the system automatically converts it into a purchase order. This is especially useful for businesses that don’t have a dedicated purchasing team, as it removes extra steps and speeds up the process.

Supplier Management

ProcureDesk’s vendor management software keeps all supplier details in one place. The system stores tax details, contact information, and delivery locations, ensuring employees always have up-to-date vendor data.

Suppliers can also access a self-service portal to:

• Respond to requests for quotes.
• Check the status of open purchase orders.
• Submit invoices.

Mobile Order Receipt Management

Receiving orders is just as important as placing them. ProcureDesk makes it easy to confirm deliveries and make sure everything arrives as expected. This ensures finance teams only process invoices for what was actually received, reducing payment errors and improving order accuracy.

Cost Control Dashboard

ProcureDesk gives businesses real-time insights into spending. The cost control dashboard provides a full view of procurement activity, helping finance teams track purchases, monitor spending trends, and identify cost-saving opportunities.

Businesses can:

• See what’s being purchased and by whom in real time.
• Track spending trends and adjust budgets as needed.
• Monitor vendor payment terms and negotiate better deals.

ProcureDesk also provides reports on open purchase orders, invoiced amounts, and pending invoices. This helps businesses plan spending more effectively and maintain better cash flow.

Setting Up ProcureDesk’s Mobile Procurement Software

With the 100% done-for-you setup offer, we’ll help you migrate from your current system to ProcureDesk. Our team will then build a 100% personalized purchasing process that suits your specific business needs. You can easily modify the workflows after the onboarding.

The setup includes migrating your data from your current system to ProcureDesk. We’ll then sort the data to make it readily accessible and to enhance reporting and analytics.

Moreover, you are guaranteed world-class ongoing support. For added peace of mind, ProcureDesk comes with a 30-day money-back guarantee.

Our platform scales easily. You don’t have to worry about outgrowing it as your business and operations expand.

Procurify – Best for Internal Requests

Procurify is a procure-to-pay platform that helps procurement teams automate the purchasing process. The software promises businesses complete visibility of their spending to ease financial control.

It is available on Android and iOS, allowing mobile teams to manage procurement processes wherever they are.

Key Features of Procurify

• A user-friendly mobile user interface.
• Purchase request features, including product catalogs and punchouts.
• Complete purchase order management solution
• Product/service delivery confirmation.
• Expense management.
• Contract management features, including repository, audit log, and renewal notifications.
• Vendor management features.
• Automated invoice processing.
• Integration with several solutions, including QuickBooks, NetSuite, and Dynamics365.

Procurify Pricing

Procurify doesn’t indicate a pricing structure on its website. You’ll have to book a demo to get a quote.

Precoro – Best for Simple Procurement

Precoro helps companies centralize all their procurement functions on one platform. It is best suited for mid-market companies with simple procurement needs.

Its mobile app is available for Android and iOS devices. The app offers all the core features and an enhanced user experience for agile teams looking to stay productive wherever they are.

Key Features of Precoro

• Robust purchase requisition features, including catalogs and automatic routing.
• Ability to build custom approval workflows. Approvals can be by location, department, project, or custom options.
• Mobile on-the-go approvals.
• Order management features, including invoice creation, tracking, and reconciliation.
• Vendor management features, including supplier database and contract repository.

Precoro Pricing

Precoro has three pricing plans as follows.

• The Core Plan starts at $499 monthly and covers most basic procurement needs.
• The Automation Plan starts at $999 monthly, providing a complete source-to-pay platform.
• The Enterprise Plan offers custom plans for businesses that need personalized services.

Coupa – Best for Enterprises

Coupa is a procurement platform that focuses primarily on total spend management. It will be helpful to those looking to gain insights into their procurement spending to increase profitability.

Coupa relies heavily on Artificial Intelligence (AI) for most of its spend management features. Since its primary focus is spend management, it may be overkill for small teams looking for simple procurement features.

It has a mobile app available on Google Play and Apple App Store.

Key Features of Coupa

• One ‘front door’ for purchase requests.
• Inventory management features.
• Spend analysis.
• Approval process automation features, including fraud detection.
• Cash and liquidity management.
• Vendor management features, including contract management and strategic sourcing optimization.

Coupa Pricing

Coupa doesn’t indicate pricing on its website. You’ll need to request a demo to get a quote.

Zahara – Best for UK-based teams

Zahara helps organizations better manage their accounts payable. It also helps with cost control through multi-step approval workflows.

It has a mobile app on Google Play and the Apple App Store.

Zahara is based in Bath, England. It is best suited for companies in the United Kingdom.

Key Features of Zahara

• Integration with popular accounting software such as Sage, Xero, QuickBooks, and MYOB.
• Event-driven integrations with Zapier and Microsoft Flow.
• Seamless purchasing and invoicing automation.
• AI invoice processing.
• In-app supplier payments.
• Deliveries and receipt features.
• Customizable approval workflows.
• Reporting and analytics with complete audit trails and GRNs.
• A supplier portal where suppliers can self-manage.

Zahara Pricing

Zahara has three plans as follows.

• The Teams Plan starts at $142 monthly, supporting up to 10 users.
• The Business Plan starts at $267 monthly, supporting up to 18 users.
• The Enterprise Plan has custom plans for bigger teams.

Why Businesses Are Moving to Mobile Procurement

Mobile supply chain management solutions are seeing rapid adoption. According to Coherent Market Insights, the market will record a compound annual growth rate (CAGR) of 11.9% from 2025 to 2032.

Businesses adopt mobile procurement software for a few reasons:

• Agility and speed: Mobile procurement apps accelerate decision-making. Procurement teams can monitor and approve tasks wherever they are.
• Easier collaboration: Information sharing and purchase approvals become more seamless. This is especially valuable for time-sensitive collaborative procurement tasks.
• Support for field workers: Employees can easily request product purchases during field operations.

The transition to mobile procurement isn’t just a trend; it’s fundamental.  The real-world use cases offer businesses a significant competitive advantage.

For example, it’s a no-brainer for companies with field workers that service customers’ equipment. Workers can order replacement parts while in the field, significantly reducing turnaround times.

Key Benefits of Mobile Procurement Software for SMBs

Using mobile procurement platforms comes with several benefits, including:

• Automation of routine tasks. Automation of frequent tasks helps streamline operations, establish consistency, and improve accuracy. These automations can result in up to a 51% improvement in department productivity for SMBs.
• Increased compliance rate. You can embed your organization’s procurement rules into the platform’s workflows. This results in robust controls that assure compliance with internal and external guidelines.
• Cost control. Mobile procurement software offers SMBs enterprise-level functionalities at a significantly lower cost. The increased visibility of procurement data also helps decision-makers keep costs under control.
• Integration with accounting software. Integration with accounting software makes importing data with fewer errors and omissions possible. These integrations are necessary to run automated purchase approvals and invoice processing.

Cost control is often a primary goal for most businesses transitioning to mobile procurement software.

Consider a business with many sites or departments. On-site managers might default to ad-hoc purchases that inflate overall company spending.

Mobile procurement software solves this by centralizing all procurement requests and approvals.

In fact, according to Levvel Research, SMEs that implement e-procurement systems see a 22% improvement in cost control over maverick spending.

Managers also gain greater visibility into the organization’s entire procurement process.

Features to Look for in Mobile Procurement Software

With all the mobile procurement solutions available today, how can SMBs select the best platform? Here are the essential features to look for when evaluating mobile procurement software.

Mobile-Friendly Approval Workflows

You want mobile procurement software with intuitive, mobile-friendly user interfaces. 

For seamless approval workflows, employees should be able to track the status of inquiries and approve requests from their phones. This stops key projects from getting bogged down or delayed when teams are on the go. This is even more important for teams with deskless workers.

Integrations with Accounting Systems

Popular accounting systems that have integrations with mobile procurement software include:

• Xero
• QuickBooks
• NetSuite
• Sage
• Bill.com

Your chosen mobile procurement software needs to integrate with your favorite accounting system. Without these integrations, you’ll have to transfer accounting data manually. 

Manual data transfer is time-consuming and prone to error.

Spend Visibility and Budget Tracking

The platform should be able to consolidate spending data from various departments and suppliers. The centralization enhances spending visibility and makes budget tracking efficient.

Also, updates should be real-time, giving you up-to-date information on how your money is being spent. Such enhanced visibility allows management to spot budget deviations across departments quickly.

Integration with your accounting system should also lead to greater spend visibility. This helps improve financial control, enabling you to achieve compliance goals without micromanagement.

You can conduct audits faster, catch cost overruns quickly, and implement checks to prevent abuse.

Vendor Management and Punchout Catalogs

You should be able to make product requests right within your mobile procurement platform. Platforms like ProcureDesk have punchout catalogs. The feature allows direct access to popular e-commerce suppliers from within the software.

Essentially, the supplier’s e-commerce website is integrated into the procurement platform. You can browse products, add them to a cart, and proceed to checkout from within your internal procurement system.

You can implement punchout catalogs in ProcureDesk even if you are not a tech wizard. We’ll create custom PunchOut catalogs for you during the onboarding process. This speeds up user adoption. We have more than 200 vendor punchouts to choose from.

The feature offers procurement teams several benefits, including:

• Increased visibility on product availability across your favorite vendors.
• Real-time price information for easy comparison.
• A streamlined ordering process for greater efficiency.
• An enhanced user experience as all orders are made from one familiar interface.

Punchout catalogs can also be configured to adhere to internal procurement rules. This helps reduce the likelihood of abuse and significantly reduces overspending.

Security and Compliance Considerations

It’s important to choose mobile procurement software with robust security features. Some of the essential security features to pay attention to include:

• Advanced encryption features to guarantee the safety of your company’s data.
• Compliance with your corporate password policies.
• Support for multi-factor authentication.
• Integration with your corporate identity managers, such as OneLogin or Microsoft Azure.
• Role-based access controls to limit user access based on positions and responsibilities in the company.

The ability to automate various aspects of compliance is also key. You don’t want compliance duties taking time away from tasks that actually drive revenue.

Regarding compliance, you want features that can help with tax compliance and establish audit trails. Also, features that help with adherence to industry-specific regulations are helpful.

How to Choose the Right Mobile Procurement Software

The best mobile procurement software is one that aligns with your specific business needs. Below are some key factors to consider when evaluating mobile procurement tools for your business.

Identify Your Biggest Procurement Challenges

Every business is different. You want to identify the unique challenges within your organization that the mobile procurement app must solve.

According to Levvel Research, 20% of SMBs report usage of a paper-intensive procurement process as a major pain point. 15% consider high maverick spending a major issue. Another 18% consider non-integration a priority problem to solve.

Common challenges businesses look to solve with procurement solutions include:

• Outdated technology.
• Cost control.
• Lack of spending visibility.
• Lack of centralized control of departmental budgets and spending.
• Vendor onboarding problems
• Unclear supplier selection processes.
• Inability to store and track supplier information.
• Manual procurement processes that lead to errors and time wastage.
• Problems matching purchase orders to invoices
• Malevolent actions such as fraud and embezzlement.

Solving these challenges can yield instant and far-reaching gains. Consider an SMB that constantly exceeds its budgeted raw material costs, for instance. With increased visibility, the cause of the maverick spending can be nipped in the bud.

The business will also find it easier to implement other procurement strategies, including:

• Approve and enforce a vendor list.
• Limit purchases to a few vendors to benefit from bulk discounts.
• Use collected data to negotiate for better bulk discount terms.
• Continuously track spending against budgets.

You may also want a solution that helps you effortlessly adhere to your industry’s regulations. For instance, ProcureDesk serves diverse sectors, including compliance-heavy industries.

In the USA, the Food and Drug Administration (FDA) enacted the Good Manufacturing Practice (GMP) regulations. Failure to comply with GMP can lead to recalls, fines, and jail time. To guarantee compliance, you should use all the tools you can, including good mobile procurement software.

Those working in regulated biotech, life science, and food and nutrition sectors will love ProcureDesk.

With ProcureDesk, you can unify all research and ingredient-sourcing spending. This eliminates fragmented systems that may cause missed compliance.

Prioritize Integration with Your Present Systems

You want to prioritize integration with your current systems for the following three key reasons:

• Integrations allow for automated data syncing. This saves time, reduces errors, and guarantees information/data consistency across platforms.
• Integrated systems give key players a holistic view of the entire operation. They can then make holistic procurement decisions that advance organizational goals. The alternative is to work in blind silos.
• Integration with accounting systems helps provide essential data needed for cost control.

Priority integrations include:

• Accounting system (Xero, QuickBooks, NetSuite, etc).
• Enterprise Resource Planning (ERP) solutions (Sage, Microsoft Dynamics 365, etc).
• Internal communications platform, e.g., Slack.

Look for Automation Features that Reduce Workload

Your mobile procurement software should have features that automate various routine, time-consuming tasks. At a minimum, team members should be able to submit order requests using preset standardized forms.

Also, based on preset workflows, such requests should be routed automatically to relevant parties.

Other automation features you should look for include:

• Automated invoice processing
• Supplier onboarding and tracking
• Analytics and reporting
• Notifications and alerts

These features streamline workflows, reduce data-entry errors, and save time.

Consider Vendor Support and Onboarding Simplicity

Even for the most tech-savvy procurement teams, good vendor support is essential. You want all the help you can get when implementing a procurement solution.

You also want troubleshooting and issue-resolution features that are friendly to non-tech-savvy users.

Many mobile procurement software comes with world-class support. You should not compromise on this. ProcureDesk will build a 100% personalized purchasing process for you as part of our onboarding process. 

The setup is 100% done for you and is on the house. It includes integrating your favorite accounting tool. We’ll import past projects, payment terms, and other relevant data. In addition, we’ll organize and sort the data once it’s imported.

Implementation & Best Practices for Adoption

It’s important to follow industry best practices when rolling out company-wide solutions.

Here’s how to implement mobile procurement software the right way.

Training Your Team on the New System

Inefficient or incorrect use of the procurement solution can slow you down and even cost you money. You want to prioritize training your team on the new system because:

• It can help reduce employee resistance to the changes you want to make.
• It maximizes usage of the mobile procurement software when it fully rolls out. This increases the chance that you get a positive return on your investment.
• It helps reduce errors that can be costly in time and money.
• It smooths adoption across departments, making future team collaborations easy.

For ongoing training, you may want to create an online resource center that employees can refer to. Similarly, consider creating standard operating procedures (SOPs) to guide frequent decisions and tasks.

Many procurement solution providers have online resources you can use to train your team. It also helps to have key players attend the onboarding call so they can instruct their direct reports from a point of knowledge.

Setting Up Approval Workflows for Maximum Efficiency

Approval workflows can make or break your procurement system. Focus on getting these things right:

• Approval hierarchies with clear roles and responsibilities.
• Automated workflows to eliminate routing errors.
• Conditional approvals for critical high-value expenditures.
• Automated notifications to help speed things up.
• Integrated compliance checks (internal rules or industry regulations).

ProcreDesk will help your team with all of this during onboarding. 

Tracking ROI and Measuring Procurement Efficiency Gains

If the goal of implementing mobile procurement software in your business is to maximize efficiency, it makes sense to have a way to measure it.

For this reason, you need to establish baseline performance and track various metrics against this baseline.

The key metrics to track to help determine whether you are making efficiency gains or getting a positive ROI include:

• Cost savings – actual product spending, manhours spent in procurement, etc.
• Purchase order accuracy – how many orders are free of errors?
• Procurement cycle time – how long the process from requisition to payment lasts.
• Compliance rate.
• Invoice processing time.
• Frequency of emergency purchase requests.

Make sure your controllers have the right tools to track performance across all key performance areas.

The Bottom Line on Mobile Procurement Software

Mobile procurement solutions allow teams to request, approve, and monitor purchases on the go. They also streamline approval workflows to speed up the procurement process and reduce errors.

For an SMB looking for the swiss army knife of procurement apps, ProcureDesk is your best bet. It has all the features your team will need, and you can 100% customize it to suit your specific needs. Try ProcureDesk today to simplify your procurement process.