How Metabolon Uses ProcureDesk for Streamlined Procurement and Cost Control
Metabolon is a biotech company specializing in metabolomics, the study of small molecules that drive biological processes. By leveraging advanced metabolomic technology, Metabolon helps researchers and businesses gain deeper insights into health, disease, and drug development. With a growing team and complex operational needs, financial oversight and procurement efficiency became a priority for their finance and operations teams
Uncontrolled Spending and Lack of Budget Oversight
For a growing biotech company like Metabolon, maintaining financial oversight while enabling employees to procure necessary supplies was a critical challenge.
Before implementing ProcureDesk, Metabolon had an open purchasing process—any employee, whether in the lab, HR, or administration, could purchase goods and services without prior approval. Purchases were only reviewed when invoices arrived, often after the money had already been spent.
The lack of controls resulted in:
- Unmonitored spending across departments
- Difficulty tracking budgets and enforcing accountability
- Complex and time-consuming month-end financial reconciliation
The lack of financial oversight made it difficult to align spending with budgets, causing inefficiencies in financial reporting and operational decision-making.
“Anybody within the company could order goods or services, and approval would only happen after the invoice arrived. We needed to put controls in place, and ProcureDesk became one of those must-have solutions.”
Cameron Williams
Accounting Manager MetabolonControl spend effortlessly—book your ProcureDesk demo now.
“We looked at major procurement platforms, but they were too complex and packed with features we didn’t need. ProcureDesk stood out because of its simplicity, customization, and cost-effectiveness. The references we checked were also very positive, so we didn’t look back.”
Cameron Williams
Accounting Manager MetabolonImplementing ProcureDesk for Procurement Control
Metabolon needed a solution that provided structure without overcomplicating their procurement process. The company evaluated multiple procurement platforms, prioritizing ease of use, cost-effectiveness, and seamless integration with their existing ERP system, Sage Intacct.
After comparing several vendors, Metabolon selected ProcureDesk due to:
✅ Simplicity & Ease of Use – A user-friendly platform that even long-time employees could quickly adapt to
✅ Budget Control & Approval Workflows – Automatic routing of purchase requests through FP&A and management, preventing unauthorized spending
✅ Customization & Integration – Seamless connection with Sage Intacct and other financial systems
✅ Cost-Effective Solution – Competitive pricing that met Metabolon’s budget requirements
✅ Responsive Support Team – Quick turnaround on customizations and ongoing support
Since implementing ProcureDesk, Metabolon has gained better control over procurement processes, improved financial accuracy, and significantly reduced month-end close times.
Key Benefits & Outcomes:
- Enhanced Budget Control – FP&A reviews purchases before approval, ensuring budget alignment
- Greater Spending Visibility – Clear oversight of expenses in real-time
- Reduced Unapproved Purchases – Employees must justify expenditures before purchase orders are created
- Faster Financial Closing Process – Monthly close time reduced from 5-6 days to 3-4 days
- Minimized Reclassification Errors – Reduced accounting corrections from dozens to nearly zero
Additionally, the intuitive nature of ProcureDesk allowed for a smooth transition when team members changed roles, demonstrating the platform’s ease of use and scalability.
“Before ProcureDesk, month-end close took 5-6 days. Now, we’re done in 4, and sometimes even 3. The improved visibility and approval workflows have made a huge difference.”
Cameron Williams
Accounting Manager Metabolon
“From sales to support, ProcureDesk has been fantastic. The implementation was smooth, the support team is incredibly responsive, and we finally have the financial controls we needed. I couldn’t recommend ProcureDesk more.”
“If you’re looking for a cost-effective, easy-to-use procurement solution with great support, ProcureDesk is a no-brainer.”
Cameron Williams
Accounting Manager MetabolonA Seamless Procurement Transformation
Metabolon’s experience with ProcureDesk highlights how a simple, effective, and well-supported procurement solution can transform financial operations.
With tighter budget controls, greater spending visibility, and an intuitive system, Metabolon now operates with more financial discipline, faster processes, and improved compliance.
For companies struggling with manual procurement and lack of spending oversight, Metabolon’s advice is clear
If you would like to experience a struggle-free purchasing & invoicing process, click on the link below to schedule a demo with one of our product specialists.
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