Automated Accounts Payable Software
Make Your Invoice to Payment Process Effortless
Automatically capture and match invoices, route them to the right people, and pay vendors on time - every time. Used by fast-growing businesses to process invoices 3x faster.
Rated 4.9/5 - from over 200+ reviews
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The challenge
The real cost of manual invoice processing
Manual invoice handling forces your AP team to spend hours on tedious data entry and document matching instead of focusing on strategic financial work, costing your business valuable time and money.
Endless Paper Chase
Your team spends hours manually sorting through paper stacks and downloading attachments just to get organized.
"Where's That Invoice?"
Hours wasted searching emails and filing cabinets for missing invoices when vendors call about late payments.
The Matching Game
Your team plays detective trying to match invoices with POs and receipts, often working overtime to catch up.
Approval Ping-Pong
Invoices bounce between departments for approvals while urgent vendor payments hang in the balance.
Cash Flow Guessing Game
Without real-time payment tracking, you're left guessing about upcoming payment needs and vendor status.
Double Trouble
Manual data entry inevitably leads to costly mistakes - from duplicate payments that tie up cash to mistyped amounts that require hours of reconciliation.
How we solve it
Modernize your invoice-to-payment workflows
ProcureDesk makes invoice processing simple - capturing documents instantly, matching data automatically, and moving approvals forward smoothly. Watch your AP team excel as they process more invoices in less time.
Smart Invoice Processing
Create a centralized hub for all your invoices. Let automation handle the busy work while your team focuses on what matters.
- Create a digital home for invoices from email, supplier portals, and paper documents
- Pull key invoice data automatically with AI-powered technology
- Keep your records clean with automatic duplicate detection
- Save time with intelligent invoice coding based on your business rules
Intelligent Matching & Approvals
Speed up invoice processing with automated matching and customizable approval workflows. Catch discrepancies early and ensure compliance at every step.
- Match invoices against POs and receipts automatically, flagging discrepancies for review
- Route exceptions to the right approvers based on amount, department, or custom rules
- Enable approvers to review and approve from anywhere using our mobile app
- Track invoice status in real-time with automated notifications and reminders
Strategic Payment Management
Optimize your payment timing to capture discounts and maintain strong vendor relationships. Take control of your cash flow with flexible payment options.
- Schedule payments strategically to maximize early payment discounts while optimizing cash flow
- Support multiple payment methods including ACH, wire transfers, and virtual cards
- Give vendors self-service access to payment status and documentation
- Generate payment forecasts and cash requirement reports for better planning
Real Results, Real Numbers
Transform your AP process with measurable improvements
| Metric | Before | After |
|---|---|---|
 Invoice Processing Time | 21 days | 2 days |
 Cost per Invoice | $15 | $ 2.50 |
 Manual Data Entry | 4 Hours/day | 0 Hours |
 Payment Accuracy | 92% | 99.9% |
Mobile Capabilities
- Native iOS and Android applications
- On-the-go approval processing
- Mobile receiving and barcode scanning
- Push notifications for updates
- Offline mode support
White-Glove Implementation
Our team handles the entire setup process.
Guided system configuration
Custom workflow design
Integration with your existing systems
User onboarding support
FAQs
Most customers see 3x faster invoice processing times, with the average invoice being processed in under 3 minutes compared to 15+ minutes manually. This includes capture, matching, and routing for approval.
Our system automatically flags mismatches between POs, receipts, and invoices. Exceptions are immediately routed to designated team members for review, with all actions tracked for audit purposes.
ProcureDesk uses bank-grade encryption, multi-factor authentication, and role-based access controls. We maintain SOC 2 compliance and regular security audits to protect your financial data.
11427 Reed Hartman Hwy, Cincinnati, OH 45241.
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