Equality Charter School is a Bronx-based charter school network that transforms lives through a nurturing, scholar-centered approach fostering both academic excellence and personal growth.
How Equality Charter School Reduced Order Processing Time With ProcureDesk
THE CHALLENGE
Slow and Time Consuming Manual Order Processing
For 15 years, Equality Charter School has been transforming lives through education in the Bronx. The school’s dedicated teachers rely on the timely delivery of supplies and equipment for their lessons, which means orders need to be placed as quickly after being requested as possible. When relying on time-consuming, manual processes, this poses a real challenge.
As well as relying on slow, manual processes for order placement and approval, Equality Charter School was having issues with their existing procurement software not integrating well with other systems used by their finance and accounting teams, such as Bill.com. Ideally, they needed a system that had more automation and greater cross-software compatibility.
“We were using a different procurement system initially, but we still had to manually place orders. We use different accounting software for different tasks, so we needed a procurement solution with better compatibility to streamline our operations.”
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“ProcureDesk is much easier to work with for us. Our team loves the automation with different catalogs like Amazon, and it’s saved us so much time, especially in terms of not having to manually place orders.”
THE SOLUTION
Flexible, Automated Procurement Software
Making the switch to ProcureDesk was a big decision for Equality Charter School, because it was critical to find software that integrated seamlessly into their existing processes. Once the staff were trained up on the new systems, it became clear that ProcureDesk could streamline operations and save the Equality Charter School staff considerable time.
With ProcureDesk, Equality Charter School can now:
- Integrate their procurement strategies seamlessly into Bill.com
- Save significant time with order requests, approvals, and placements
- Automate order placement for punch-out vendors like Amazon
Quick Implementation With Ongoing Support
For Equity Charter Schools, the biggest benefit of ProcureDesk has been the significant time it’s saved those working in finance and operations. By reducing the manual workload associated with procurement while also providing more detailed insights into order status and tracking, ProcureDesk has helped handle the School’s increasing procurement demands with ease.
THE RESULTS
With ProcureDesk, Equality Charter School has dramatically improved many of their procurement processes. From supply requests to receiving orders, being able to automate some of these steps has saved the finance and accounting teams significant hands-on time.
Plus, the School as a whole has enjoyed other benefits of ProcureDesk, including:
- A reduction in order placement time from 5 days to <24 hours
- Improved organization and visibility for teachers regarding order status
- Better compatibility with existing finance and accounting software
Order placement time reduced from 5 days to <24 hours
Before implementing ProcureDesk, Equality Charter School’s accounting teams were placing orders on a weekly basis, due to the manual time required for each order. After switching to ProcureDesk, the automation means that placing orders takes significantly less time, and can be placed quickly after approval. This means that Equality Charter School’s teachers are getting their supplies much faster, leading to better classroom experiences.
More efficient processes and better overall organization
It’s not just the accounting and finance teams that have benefited from ProcureDesk. Teachers at Equality Charter School now have much better visibility on the status of their order. They can use the system to see when a given order request has been approved, ordered, and received, making it easier to create lesson plans.
Integration and automation mean less hands-on time for the accounting team
Because ProcureDesk makes order placement and management much more efficient and less of a manual task, the accounting and finance teams at Equality Charter School now have more time to spend on other tasks. Orders can be placed with one click, freeing up substantial time for these personnel.
“I think ProcureDesk is perfect for any company looking to automate their orderings and not have to put more resources into their purchasing department. It does a lot of the automation on that side for us.”
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