Procurement software for lab operations managers
Keep your scientists at the bench, not chasing purchase orders.
You sit between the bench and finance: getting reagents, consumables and instruments ordered without derailing research or blowing the grant. ProcureDesk runs the whole lab procurement workflow, from request to reconciled invoice, in one place.
· New lab request
Three places a scaling lab loses control of spend
Every stage breaks the system that worked before it, and it lands on the lab operations manager to hold it together.
- Requests come by email, Slack and hallway
- No catalog, so everyone shops a different site
- Duplicate and rush orders slip through
- Nobody sees the commitment until it ships
- Approvals stall in inboxes for days
- No live budget check before a PI says yes
- Spend crosses projects with no allocation
- "Are we over budget?" takes a spreadsheet
- Invoices land with no PO to match
- 3-way match done by hand, if at all
- Close drags past Day 8 every month
- No audit trail when finance asks "who approved this?"
How lab procurement should actually run
Front-end controls stop problems before they happen. Back-end automation closes the books fast.
A rules-based chain that protects the lab without slowing it
Sits in front of your suppliers and your ERP
Your ERP changes as you scale. The procurement layer (catalogs, approvals, controls) stays put.
The catalogs, approval workflows and controls stay intact. Only the sync target changes.
Live in 2 to 4 weeks. We do 100% of the setup.
No IT project. Our team configures your purchasing rules, approvals, accounting integration and supplier catalogs.
Give scientists their time back
Punchout catalogs
Direct punchout to Thermo Fisher, VWR, Grainger, Fisher Scientific & 200+ suppliers at contracted pricing.
Automated approvals
Route by budget, project and cost center, so critical materials never wait on a green light.
Real-time budget visibility
Track project and grant spend live, so you prioritize without back-and-forth with finance.
3-way matching & ERP sync
PO + receipt + invoice matched automatically, then posted to NetSuite, QuickBooks or Sage Intacct.
Real biotech teams, real control
Published customer results, not stock quotes.
"ProcureDesk became one of those must-have solutions. Anybody could order goods or services, and approval only happened after the invoice arrived. We needed to put controls in place."
"We're seeing 30% faster AP processing and reduced our month-end close from 7–8 days to just 3 days."
Everything for biotech & life-science procurement
See it on your workflow
A 30-minute demo built around your lab's approval hierarchy, entities and accounting integration. Not a generic tour.
Book a DemoLab procurement, answered
How does ProcureDesk keep scientists out of purchasing admin?
Scientists request from a punchout catalog in seconds. Approvals, POs, receiving and 3-way matching all happen behind the scenes, so they go straight back to the bench.
Can approvals route by budget and cost center?
Yes. Multi-level routing by budget, project and cost center. You set the rules once and every request follows them, with a real-time budget check before anything reaches a PI.
Which lab suppliers can we punchout to?
Thermo Fisher, VWR, Grainger, Fisher Scientific and 200+ supplier catalogs, with your contracted pricing.
Does it sync to our accounting system?
Native two-way sync with NetSuite, QuickBooks (Online, Desktop & Enterprise), Sage Intacct, Xero and Microsoft Business Central. No re-keying, and you keep procurement when you change ERPs.
Is it built for our size?
Yes. It's built for mid-market life-science teams, where one or two people run procurement for the whole lab and finance needs real control. Fully set up for you, live in 2–4 weeks.
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